Job Descriptions

HUMAN RESOURCES Preparing Job Descriptions

Creating highly specific job descriptions for the organization increases the chance for success. The Job Position Questionnaire is a tool that can be used to create a job description for each desired position. The questionnaire addresses the following critical questions:


Essential purpose. What is the essential purpose of this position?

Primary responsibilities. What primary responsibilities and activities that are characteristic of the job will occupy the major part of this person’s time? Approximately what percent of total time is spent in each activity?

Position complexity.  What are the most complex and difficult problems typically encountered in this position during the year?

User relationships. What user relationships are required in the normal course of operations?

Public relationships. What relationships will be required with members of the public, with vendors or with other companies or organizations?

Organizational relationships. To whom does this individual report? Who reports to this position?

Operating responsibility. What kind of responsibility, decision-making authority or involvement does this individual have in user services, device refurbishment, and/ or delivery?

Administrative responsibility. Does this person have responsibility in personnel recruitment and training, office services or facilities management?

Education, training and experience. What education, training and experience are necessary for a new person to perform the job duties and responsibilities properly? Why is this education, training and/or experience essential?

Fiscal responsibility. How much financial responsibility does this position have?


When these questions have been answered, a job description can be written. See the attached documents for the questionnaire and an example of a job description derived from this form.


A current, accurate job description forms the basis for performance evaluation.



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This work is supported under a five-year cooperative agreement # H235V060016 awarded by the U.S. Department of Education, Office of Special Education and Rehabilitative Services, and is administered by the Pass It On Center of the Georgia Department of Labor – Tools for Life.  However, the contents of this publication do not necessarily represent the policy or opinions of the Department of Education, or the Georgia Department of Labor, and you should not assume endorsements of this document by the Federal government or the Georgia Department of Labor.







Other Information

Title: Job Descriptions
Module: Human Resources
Author: Trish Redmon
Audience: Implementer
Sub Title:
Procedure: How to develop job descriptions
Organization Source: Courtesy of Professional Resource Group LLC
Last Reviewed: 10-25-2009 3:49 PM